VisibleThread Docs is a document analysis tool for Proposal Managers and Contract Managers. It generates a compliance matrix in minutes and instantly pinpoints non-compliant content and poor readability in your documents
VisibleThread’s clear language tool analyzes your documents for plain language using the following primary measures:
Readability: How readable is your content (Based on the Flesch Reading Ease)
Sentence Length: Sentences with more than 25 words become more difficult to understand
Passive Voice: Active voice will increase clarity & strength. E.g. ‘Quality is monitored’ vs. ‘We monitor quality’
Complex Words: Complex words can make your content difficult to follow
Education Level: What grade level would be required to read and understand your content?
VisibleThread Docs scans your RFPs or SOWs for instances of words like ‘WILL’, ‘SHALL’, ‘MUST’ and any other custom keywords that are relevant to your business sector. It generates a compliance matrix that you can then export to excel and share with your entire proposal team
VisibleThread Docs creates a responsibility matrix by scanning your documents for the keywords that are relevant to your contract or proposal. The scan identifies all instances of those keywords and assigns them to the specific teams within your organisation
You need feedback from your finance team in relation to all instances of the keyword ‘INVOICING’ within a document. VisibleThread’s responsibility matrix tool enables you to easily generate a version of the document for your finance team, calling out all instances of the word ‘payment’.
Unlike other document compare software, VisibleThread identifies differences between two versions of the same document by displaying both side by side. It tells you whether text has been ‘ADDED’, ‘MODIFIED’, ‘DELETED’, or is ‘IDENTICAL’, highlighting ‘identical’ text in blue and ‘added’ or ‘modified’ text in red.
Instantly scan your documents to identify incorrect and inconsistent use of acronyms or acronyms that have been defined multiple times
VisibleThread identifies and ranks the most common themes in a document and compares multiple documents for matching themes
As a proposal manager, you will need to understand the priority themes in an RFP document. It could be cost or quality or innovation. VisibleThread identifies these themes by scanning your document for the most commonly used words and phrases. This enables you to align your proposal more closely with the original RFP.
Search your document for language that is risky, loose, clichéd or simply non-compliant
VisibleThread allows you to search documents for specific words or phrases. After setting up your unique search terms in custom dictionaries, you can then use those dictionaries to search one or more documents at the same time.
Proposal Managers can affinity check multiple RFPs at once, speeding up the Bid/No-Bid decision process
Contract and Proposal Managers can run ‘Bad Language’ scans to remove risky, loose and clichéd language. E.g. ‘we guarantee’, ‘significantly”, ‘state of the art’.
You can access VisibleThread tools remotely via a secure environment in the cloud. We can also provide you with an on-premise solution where required.