VisibleThread Docs

Document Analysis Software for Proposal & Contract Teams

VisibleThread Docs is a document analysis tool for Proposal Managers and Contract Managers. It generates a compliance matrix in minutes and instantly pinpoints non-compliant content and poor readability in your documents

Readability Analysis

  • Make your proposals easier to read
  • Measure readability scores sentence by sentence
  • Flag complex language
  • Remove ambiguity and confusion from your documents

VisibleThread’s clear language tool analyzes your documents for plain language using the following primary measures:

Readability: How readable is your content (Based on the Flesch Reading Ease)

Sentence Length: Sentences with more than 25 words become more difficult to understand

Passive Voice: Active voice will increase clarity & strength. E.g. ‘Quality is monitored’ vs. ‘We monitor quality’

Complex Words: Complex words can make your content difficult to follow

Education Level: What grade level would be required to read and understand your content?

Shred your RFP and Generate a Compliance Matrix

  • Shred any MS Word or PDF document in mins
  • Create a compliance matrix in 2 clicks
  • Export to excel and share with your team

VisibleThread Docs scans your RFPs or SOWs for instances of words like ‘WILL’, ‘SHALL’, ‘MUST’ and any other custom keywords that are relevant to your business sector. It generates a compliance matrix that you can then export to excel and share with your entire proposal team

Create a Responsibility Matrix

  • Scan your documents for specific keywords
  • Generate a responsibility matrix, highlighting instances of those specific keywords broken down by team by team
  • Export to excel, add comments and distribute to team leads

VisibleThread Docs creates a responsibility matrix by scanning your documents for the keywords that are relevant to your contract or proposal. The scan identifies all instances of those keywords and assigns them to the specific teams within your organisation

Example

You need feedback from your finance team in relation to all instances of the keyword ‘INVOICING’ within a document. VisibleThread’s responsibility matrix tool enables you to easily generate a version of the document for your finance team, calling out all instances of the word ‘payment’.

Compare Documents

  • Compare draft vs final versions of proposals & RFP revisions
  • Review differences side by side in excel
  • Simply select the two documents and compare in one click
  • Color-coded highlighting makes differences easy to spot

Unlike other document compare software, VisibleThread identifies differences between two versions of the same document by displaying both side by side. It tells you whether text has been ‘ADDED’, ‘MODIFIED’, ‘DELETED’, or is ‘IDENTICAL’, highlighting ‘identical’ text in blue and ‘added’ or ‘modified’ text in red.

Acronym Checker

  • Automatically extract acronyms
  • Flag undefined acronyms
  • Highlight conflicting definitions

Instantly scan your documents to identify incorrect and inconsistent use of acronyms or acronyms that have been defined multiple times

Theme Discovery

  • Identify the strongest themes within a document
  • Compare the themes of multiple documents to improve compliance and highlight gaps in your proposal
  • Ensure a consistent proposal even when working with submissions from multiple contributors

VisibleThread identifies and ranks the most common themes in a document and compares multiple documents for matching themes

Example

As a proposal manager, you will need to understand the priority themes in an RFP document. It could be cost or quality or innovation. VisibleThread identifies these themes by scanning your document for the most commonly used words and phrases. This enables you to align your proposal more closely with the original RFP.

Concept Tracking

Search your document for language that is risky, loose, clichéd or simply non-compliant

VisibleThread allows you to search documents for specific words or phrases. After setting up your unique search terms in custom dictionaries, you can then use those dictionaries to search one or more documents at the same time.

Proposal Managers can affinity check multiple RFPs at once, speeding up the Bid/No-Bid decision process

Contract and Proposal Managers can run ‘Bad Language’ scans to remove risky, loose and clichéd language. E.g. ‘we guarantee’, ‘significantly”, ‘state of the art’.

Annotated Documents

  • Automatically marks-up your documents with embedded guidance
  • Simple and frictionless fix cycles
  • No need for custom MS Word add-ins
Trusted by

 

“The immediate impact was that we were able to complete compliance matrices much faster where we might have taken 6 hours to complete a 70 page document, we now convert that document in minutes.”

 

Tom Barth
Director Bids & Proposals | Rapiscan Systems

Tech Specs

You can access VisibleThread tools remotely via a secure environment in the cloud. We can also provide you with an on-premise solution where required.

grey_tickNo software installation required
grey_tickSolutions hosted in the VisibleThread cloud
grey_tickOn-premise or private cloud deployment available
grey_tickSupport for all major browsers including Safari, Chrome, Firefox, Internet Explorer and Edge
grey_tickDocument analysis supports all major document formats including MS Word (.docx and .doc), MS Excel, PDF and RTF