RFQ (Request for Quotation)

A Request for Quotation (RFQ) is a streamlined solicitation used when the buyer’s requirements are clear and the primary
selection factor is price. RFQs are common for commercial items and under simplified acquisition procedures. In the U.S.
federal context, RFQs frequently appear on GSA eBuy or agency portals, and may result in purchase orders rather than long-form
contracts. Vendors submit unit prices, delivery schedules, and any required certifications or representations. Technical narrative
is often minimal, but compliance is still critical—failure to acknowledge terms, delivery constraints, or mandatory clauses can
render a quote unacceptable. RFQs enable rapid, fair-market pricing and are well suited for commodity buys such as IT peripherals,
software licenses, maintenance services, or standardized training. While speed is an advantage, vendors should still evaluate
risk (e.g., delivery lead times, supply chain constraints, warranty obligations) and ensure quotes are valid through the required
acceptance period. Correctly classifying the opportunity as an RFQ versus RFP helps teams right-size the effort and avoid over-
engineering the response.