RFP Software for
Government Contracting

11 of the top 15 US Government Contractors use VisibleThread

A 109 disclosure score rating A disclosure score rating An indemnify score rating An ISO score rating VT Writer VT Writer VT Writer

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RFP Software for Analyzing Solicitations and Contracts

Automate manual RFP review steps. Improve efficiency and quality across BD (Business Development), Contract review and Proposal Development. Drive better quality outcomes and higher pWin.

Empowering Government Contracting Roles

RFP Software for Creating and Editing Proposals

Create your 1st draft responses quickly and easily with AI. Optimize your proposal with single tone-of-voice using objective metrics such as grade level, passive voice, and grammar. Create and enhance content securely using AI.

AI-Driven RFP and Proposal Writing

RFP Software that makes a difference

85%

Submit compliant RFPs 85% faster

$528k

Dollars saved per year on average

9.8%

Average increase of pWin rate

19%

Fewer Help Desk calls

“We see VisibleThread as a partner not a vendor. We weren’t doing an automated process until we looked at this solution. It has saved lots of hours and frustration.”

Geoff d’Alelio,
Senior Enterprise Architect

rfp software

RFP Software for Analyzing Solicitations and Contracts

Increase Win Rates

Improve win rates by delivering clear, compliant and compelling proposals.

Save Time

Save time shredding RFPs, reviewing multiple contracts and managing revisions. Use your time for more strategic value-add activity.

Reduce Risk

Flag non-compliant, inconsistent language that will damage your success, and erode your margins.

rfp software - VT Docs

RFP Software for Creating and Editing Proposals

Secure AI Writing Assistant

VT Writer uses Generative AI to create & edit your 1st draft content. Then instantly analyze your writing for clarity and plain language.

100% Secure, no data outside your firewall

For highly sensitive information, deploy to a private-cloud or on-premise. This gives you have 100% control over all data, and remain fully compliant.

Built for the Enterprise

Designed for Team Adoption across the enterprise. Usage and quality improvement dashboards. Suports full audit & compliance tracking.

“VisibleThread has been a key enabler for improving quality across our commercial & contracts, legal and procurement teams”

André Zobolski
Head of Commercial & Contracts

FAQ

Frequently Asked Questions

In this section, you’ll find answers to frequently asked questions about the GovCon industry and how our best in class RFP software can drive your business success. So whether you’re new to government contracting or seeking to enhance your proposal process, our FAQs offer valuable insights and practical solutions to help you effectively navigate the industry’s complexities.

RFP (Request for Proposal) software solutions are specialized tools designed to address common challenges organizations face in managing and responding to RFPs issued by clients or government agencies. Specifically, our software streamlines the proposal creation process, eliminating manual tasks like copying and pasting to create compliance matrices, and automating complex processes such as contract risk analysis, including data rights, security, and IP clauses. 

Additionally, it helps teams quickly identify material changes in RFPs, SOWs, and contracts, and efficiently analyze past performance data to inform bid/no-bid decisions and team formation. Equipped with features like requirement searching, compliance matrix shredding, ai content generation, and compare analysis, our RFP software not only accelerates the proposal process but also enhances the quality and consistency of your output. Ultimately, by leveraging our solution, businesses can boost their chances of securing contracts while greatly minimizing the time and effort needed to create thorough, compliant, and competitive proposals

The GovCon (Government Contracting) industry, which plays a vital role in fueling the U.S. economy, involves businesses that provide goods and services to government agencies through a competitive bidding process, often initiated by a Request for Proposal (RFP). Government contracting is expected to see continued growth, with the Government Accountability Office (GAO) predicting that federal spending on contracts will reach $7.5 trillion by 2027. VisibleThread, a trusted partner in this sector, collaborates with 11 of the top 15 government contractors, helping them streamline their proposal processes and enhance their success in securing contracts.

Our RFP software is designed to tackle the most common challenges in proposal development, making the process more efficient and accurate. The software streamlines highly manual tasks, such as creating compliance matrices by shredding and organizing them automatically, and it simplifies the process of analyzing contracts for risk factors like data rights and security. With advanced features, it quickly identifies material changes in RFPs, SOWs, and contracts, ensuring that your team stays updated on critical updates and amendments.

Our software also includes powerful features for comparing Excel documents, checking for acronyms, and ensuring a single tone of voice across all content. It helps organizations make faster Bid/No-Bid decisions by enabling alignment and gap analysis, and it supports finding compliance requirements effortlessly. By organizing relevant material for quick and accurate access, the software reduces the time spent on creating content from scratch and helps prevent ‘scope creep.’ Additionally, it enhances collaboration through a centralized platform, making it easier to manage multiple RFPs and maintain consistent quality.

In addition to these benefits, our software not only refines strategies over time but also scales with organizational growth, ensuring that your proposals remain competitive and aligned with your capabilities. By addressing these challenges, our software saves time, reduces errors, and ultimately improves the overall quality of your proposals.

RFI, RFP, and RFQ have distinct roles in the procurement process. An RFI (Request for Information) gathers insights about potential solutions and vendors, an RFP (Request for Proposal) requests detailed proposals with pricing and strategies, while an RFQ (Request for Quotation) is focused solely on pricing, signaling that the issuer is ready to make a purchase.

VT Docs can assist in streamlining this process by helping you make faster bid/no-bid decisions, ensuring consistency in language and acronyms, and improving the overall quality of your responses. In addition, VT Docs also supports compliance checks, compares documents, and helps manage amendment handling, ultimately saving time and improving the effectiveness of your proposal efforts.

RFP automation software is designed to streamline and automate the complex process of responding to Requests for Proposals (RFPs). Traditionally, organizations have spent significant time manually reviewing and preparing RFPs, which involves coordinating multiple stakeholders, managing extensive documentation, and adhering to strict deadlines. However, this manual approach is not only time-consuming but also prone to errors.

By automating tedious, manual document review steps, RFP automation software improves efficiency and enhances the quality of the entire proposal process. It allows large commercial and government organizations to shift from inefficient, error-prone manual reviews of complex documents—like contracts, RFPs, and license agreements—to a more digital, streamlined workflow.

Selecting the best RFP software depends on your organization’s specific needs, including its size, the complexity of your RFP processes, and the required level of automation. Our software addresses common challenges in proposal development, such as manual tasks like creating compliance matrices, analyzing contracts for risks, identifying material changes, and reviewing past performance data. We offer two main products: VT Docs, which uses deterministic software to deliver 100% accurate and repeatable results for tasks like compliance checks and FAR clause analysis, and VT Writer, a generative AI-powered assistant designed for creating or refining content from scratch, ideal for writing proposal responses. By using the right tool for each task, our software ensures efficiency, accuracy, and consistent quality throughout the RFP process.

A compliance matrix is a crucial tool in the RFP response process that cross-references your proposal with the RFP requirements. It serves as a checklist to ensure that every requirement is addressed in your proposal, helping to avoid non-compliance, which can result in disqualification. The matrix also aids evaluators by pinpointing where each requirement is addressed, making your proposal easier to assess. Additionally, by focusing on the key elements and cutting out unnecessary details, the compliance matrix enhances the clarity and impact of your proposal. Using proposal software to automate this process can further improve accuracy, reduce errors, and increase the likelihood of a successful bid.

The bid/no-bid decision process is often lengthy and complex for Capture or Business Development teams. Organizations decide to bid when opportunities align with their goals and capabilities, and choose not to bid when they don’t meet the criteria. Importantly, this process, essential for saving resources and pursuing strategically aligned opportunities, involves evaluating RFPs for risks and compliance issues, and presenting findings to stakeholders.

However, this manual process can be time-consuming and prone to errors, such as missing critical details in lengthy RFPs. Proposal software, like VT Docs, can mitigate these risks by automating the analysis of RFPs, quickly identifying key terms and conditions, and comparing multiple RFPs. This helps teams make faster, more accurate bid/no-bid decisions, reducing wasted time and resources, and improving the chances of success.

Proposal software, also known as RFP software, is a tool designed to help organizations efficiently manage and respond to RFPs. It streamlines the proposal process by automating tasks like creating compliance matrices, analyzing contract risks, and identifying changes in RFPs. With features like AI-powered content generation and requirement searching, this software improves the speed, quality, and consistency of proposals. As a result, helping businesses increase their chances of winning contracts while reducing the time and effort needed.

If you’re new to government contracting, it’s essential to understand the RFP process and how to streamline it to increase your chances of winning contracts. To begin with, RFP (Request for Proposal) software like VT Docs automates critical parts of this process, enhancing efficiency and reducing errors. An RFP is issued when a government agency or large organization is seriously considering purchasing a product or service. Responding effectively requires a thorough, compliant, and professional proposal, which can be time-consuming. However, automation tools like VT Docs help by quickly analyzing RFPs, generating compliance matrices, and ensuring your proposals are focused and aligned with your strengths. As a result, these tools ultimately improve your chances of success.

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