Yes. VisibleThread integrates seamlessly with both SharePoint and Microsoft Word. Teams can connect to SharePoint to securely access documents stored in your environment, ensuring a single source of truth for proposals, content libraries, and past performance data. VisibleThread also provides a Microsoft Word Add-In, allowing writers and SMEs to analyse, score, and improve documents directly inside Word without changing their workflow. Together, these integrations enable faster reviews, consistent writing standards, and secure adoption across your organization.
15+ years in sensitive, high-stakes bids. Now with AI doing the jobs AI is actually good at.
The problem with most AI proposal tools
Rules where you need proof. AI where you need a head start.
The GovCon market is crowded and confused. Every vendor promises AI will improve your win rate. Most teams are either paralyzed by the noise or quietly skeptical that any of it delivers.
That skepticism is healthy. Most AI tools treat every word in your documents the same. An out-of-date capability statement from three years ago gets the same weight as the section you approved last week. They generate fast, they generate confidently, and they leave you to work out whether what came back is actually true.
VisibleThread is built on the opposite instinct. Deterministic, rules-based analysis for the work that has to be 100% accurate and repeatable: the shred, the compliance matrix, the version compare. Generative AI for the work where a strong head start genuinely helps: the outlines, the research, the first drafts.
Deterministic rules 100% accurate
Shred Compliance matrix Version compare Acronym checks
Generative AI A head start
Outlines Research First drafts Competitive SWOTs
"You need rules to satisfy the need in many use cases for 100% accuracy and 100% repeatability. AI is always predictive and it's variable. If I do it today it'll be different from tomorrow."
FM
Fergal McGovern
CPO, VisibleThread
One thread, capture through delivery
Most tools cover proposals and stop. VisibleThread runs the whole lifecycle as one system of record.
The opportunity you tracked, the reasons you pursued it, the requirements you committed to, and the work you deliver against all stay connected. The capture team, the writers, the compliance reviewers, and the contracts and delivery people all work from the same record, governed by the same permissions, backed by the same audit trail. Nothing gets lost on a handoff.
Capture team Writers Compliance reviewers Contracts & delivery
01 Qualify
Find the right opportunities, skip the rest
Capture teams drown in solicitations scattered across SAM.gov, eBuy, UK Find a Tender, and internal trackers. Good opportunities get missed, and weak ones eat time they don't deserve. Connect directly to trusted procurement sources and pull everything into one workspace. Filter by agency, value, region, notice type, and keyword, save the search, and turn tens of thousands of notices into the few hundred that actually fit.
Then decide with evidence, not gut feel. Score every opportunity on Business Fit and prove Technical Fit against your real past contracts. The go/no-go meeting stops being an argument of opinions and becomes a review of facts.
13,000
Raw opportunities
673
That fit
Business fit
80
Technical fit
71
SAM.gov eBuy UK Find a Tender
Connected sources
SAM.gov
eBuy
UK Find a Tender
Internal trackers
Technical alignment 71%
AreaABC
Data mgmt 33 64 39
Cyber 33 47 68
Infra 2 11 86
Health IT 75 100 100
Your past contracts scored against the solicitation's requirement areas.
AI research · SWOT
Incumbent prime $12.3B
STRENGTH Deep gov healthcare experience
OPP Demand for integrated cyber services
WEAK Smaller scale, less global reach
Grounded in your content, every claim cited
02 Write
Ground every draft in your best work
A proposal is written by a lot of people under a lot of pressure, at different times, in different styles, to different standards. The result reads like what it is: a dozen voices stitched together, with compliance risk and clarity problems buried in the seams. Visi, VisibleThread's AI assistant, closes that gap, and it works right inside Microsoft Word.
It asks before it answers. Send a broad prompt and Visi asks how detailed, what format, who the audience is, then returns something grounded, not something plausible you have to fact-check.
It writes from your content, not thin air. Visi drafts from collections of your best case studies, approved technical volumes, and strongest past performance, with citations tracing each claim to its source.
It holds one voice across every contributor. Your organization's standards apply to every section automatically, so the proposal reads like one organization wrote it.
It fits how your team already works. Visi runs as an add-in right inside Microsoft Word, and for teams that co-edit through SharePoint, that's supported too, so drafts sync back automatically with no copy-pasting between tools.
Connects with SharePoint, works directly in MS Word
Visi AI assistant
Draft the past performance section.
A couple of quick questions first, so this lands right:
How detailed? What format? Audience?
Our team holds an active TS facility clearance2 and delivered three comparable IDIQ efforts since 20235.
Grounded in your collections, every claim cited
"I didn't know VisibleThread existed until a few years ago, and the moment I first used Doc Compare I thought: where has this been my whole career?"
MB
Marieke Bland
Director of Proposals, KMS Solutions
03 Comply
Prove it, don't just claim it
In sensitive bids, you don't just need the work done. You need to prove how it was done, who touched it, and that it holds up. Shredding, compliance checks, version compare, and acronym checks all run on deterministic logic, because this work is too important to leave to a best guess.
Shred with 100% accuracy
Break out every requirement, will, shall, must, from solicitations that run to thousands of pages. It's pattern matching, not AI, so the report is complete and identical every time.
Catch every change, both directions
Compare any two versions and see every modification. Run it on the inbound solicitation to catch what shifted, and on your own drafts to confirm the change you asked for made it in.
Flag risky language automatically
Surface liquidated damages, termination clauses, limited-rights language, weasel words, and every undefined or conflicting acronym, on rules you define and control.
04 Deliver
Winning was the start
Most proposal software stops the moment the bid is submitted. But that's where the program manager's job begins. VisibleThread carries the same system of record into delivery, so the obligations you now own and the suppliers you need to coordinate stay connected to the contract you won.
Map every requirement to the department or partner responsible for it. Issue requirements to your supply chain with the language intact. Trace a delivery obligation straight back to the proposal commitment it came from, so what you promised and what you deliver against don't drift apart.
Built for how real enterprises work
Workspaces
Real enterprises are messy. Different lines of business, different teams, different levels of sensitivity. A commercial division and a classified program shouldn't share a prompt library, a set of collections, or a view of each other's opportunities. VisibleThread was built with segmentation in mind from day one. A workspace is a self-contained environment with its own data, configuration, and access boundary, so a large organization can run one platform without flattening everyone into the same setup or leaking data across teams that shouldn't share it.
"We have built this enterprise offering up from day one with the notion of user segmentation and partitioning of data. No other product we're aware of has that as a native factor of how they're built."
FM
Fergal McGovern
CPO, VisibleThread
Secure deployment for regulated environments
The security review is the longest hurdle. VisibleThread is built to clear it.
Four deployment models to match your environment. Nothing is stored outside your environment, and no data is ever used for model training. Most teams on the cloud are operational within 24 hours.
On-premises
For SCIFs and air-gapped networks, fully customer-managed for complete data sovereignty.
Private cloud
Including Azure GCC High and AWS FedRAMP.
VT US GovCloud
Single-tenant, hosted in AWS GovCloud (US) at FedRAMP High, with U.S.-citizen support and FIPS 140-2 encryption.
VisibleThread Cloud
For commercial, non-regulated teams.
SOC 2 CMMC NIST 800-171 FIPS 140-2 GDPR
What the numbers look like
For the teams that measure it, the shift is not incremental.
One enterprise customer tracked savings of roughly 520 hours and $75,000 saved per bid. Shredding contracts that used to take days in under an hour, and pursuing more opportunities without adding headcount.
520
hours saved in a year
$75k
cost reduction per bid
Contracts that used to take days, shredded in under an hour.
"This revolutionizes how you review a contract. Before, it was all manual."
JA
Jennifer Alvarado
Contract Administrator, Parker Hannifin Aerospace
"VisibleThread has been a key enabler for improving quality across our commercial & contracts, legal and procurement teams."
AZ
André Zobolski
Head of Commercial and Contracts, Airbus Defence & Space
Why VisibleThread, right now
The system of record for the full GovCon lifecycle, with the right blend of technology for each job.
Vibe up your own tools and you may get some distance, but you will not have a system of record, and that is very hard to build. Buy an AI-first vendor and they have not built the rules-based logic you need for 100% accurate outcomes.
Deterministic where you need proof, generative where you need a head start, and your own best content grounding all of it.
Trusted by 11 of the top 15 US Government Contractors.
See how VisibleThread transforms your RFP process.
FAQ
Frequently Asked Questions
How does VisibleThread ensure security and compliance for regulated industries and government contractors?
VisibleThread meets major industry and federal cybersecurity standards including SOC 2, CMMC, NIST 800-171, FIPS 140-2, and GDPR. For U.S. federal contractors, we offer a single-tenant GovCloud deployment hosted in AWS GovCloud (US) with U.S.-citizen support. Customers in highly regulated or classified environments can also run VisibleThread fully on-premises or in their private cloud to maintain complete data control.
What deployment options does VisibleThread offer for secure or air-gapped environments?
VisibleThread supports four deployment models:
- Customer-Hosted On-Premises for SCIFs and air-gapped networks
- Customer-Hosted Private Cloud, including Azure GCC High & AWS FedRAMP
- VT US GovCloud – Single Tenant for U.S. GovCon and federal teams
- VisibleThread Cloud for commercial, non-regulated industries
Each option is designed to meet unique security, sovereignty, and compliance needs.
How does VisibleThread’s AI differ from generative AI tools like ChatGPT or CoPilot?
VisibleThread uses deterministic, traceable AI, meaning every suggestion or generated answer is grounded in your own documents, past performance, dictionaries, and compliance criteria. No customer data is used for model training, and outputs are fully auditable—making it safe for GovCon, Defence, Healthcare, and other regulated industries.
Does VisibleThread integrate with SharePoint and Microsoft Word?
What RFP and proposal lifecycle stages does VisibleThread support?
VisibleThread supports the full RFP lifecycle, including:
- Opportunity Search, Competitive Analysis & SWOT
- Bid/No-Bid Decisions and Scoring
- Proposal Management & SME Collaboration
- Compliance Matrices, Gap Analysis, Amendment Handling
- Redlining & Risk Language Removal
- AI-assisted Content Creation, Readability Scoring, and Editing
Buyers often search for “end-to-end RFP platforms” or “full-lifecycle proposal tools,” and VisibleThread is built to cover every stage.
How quickly can my organization get started with VisibleThread?
Most teams can be fully operational within 24 hours on the VisibleThread Cloud.
For GovCloud, private cloud, or on-premises deployments, installation timelines vary depending on customer environment, access requirements, and security policies. Our implementation team provides onboarding, user training, and support for validated, compliant setup in regulated settings.
Can we use our own content and past proposals?
Absolutely. VisibleThread is most powerful when grounded in your historical content, past performance, and approved materials.
Is VisibleThread just for large enterprises?
No. While powerful at scale, VisibleThread is equally valuable for small and mid-sized teams looking to compete more efficiently.
How does VisibleThread help improve win rates?
By enabling earlier insight into requirements, aligning proposals to evaluation criteria, and freeing up time for strategy, not just compliance.
How does VisibleThread align with FAR and DFARS requirements?
VisibleThread is designed to support organizations operating under FAR and DFARS by enabling structured, traceable review of requirements and clauses. Deterministic analysis ensures consistent identification of compliance elements, helping teams reduce risk and maintain alignment with contractual and regulatory expectations.
Can teams collaborate during reviews?
Yes. Users can leave comments, flag sections for risk, and track decisions directly within the platform, creating a more structured and transparent review process.
Is my data secure in VisibleThread?
Yes. VisibleThread is built with enterprise-grade security practices to ensure your data is protected, controlled, and never exposed outside your organization.
Who has access to my data?
Access is restricted to authorized users within your organization, with role-based permissions to ensure the right people see the right information.
Is VisibleThread secure enough for government contracting environments?
Yes. VisibleThread is designed for organizations working with sensitive proposal and contract data, with strong access controls, secure data handling, and enterprise-grade protections built in.
See how VisibleThread transforms your RFP process.