Clarification questions, often consolidated into a Q&A, allow vendors to seek resolution of ambiguities, conflicts, or missing
information in a solicitation. Agencies typically provide a deadline and a format for submitting questions and may publish
consolidated answers to all vendors to maintain fairness. Effective questions cite specific sections and line numbers, propose
suggested language when appropriate, and focus on enabling a compliant, accurate response—not on competitive strategy. Answers
may result in amendments if changes are required. Proposal teams should incorporate Q&A outcomes into compliance matrices,
solution design, and cost models. Misinterpreting silent or ambiguous areas is risky; if a question is warranted and permitted,
asking it can reduce protest risk later by showing diligence and seeking clarity.
- Procurement & RFP Basics
Clarification Questions (Q&A)
Formal vendor questions submitted to resolve ambiguities or conflicts in the solicitation.
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Related Glossary Terms
Formal vendor questions submitted to resolve ambiguities or conflicts in the solicitation.
A formal change to a solicitation that must be acknowledged by offerors to remain compliant.
The formal notice and package (RFP/RFQ) through which a buyer requests offers from vendors.
Binding proposal instructions covering format, organization, page limits, and submission requirements.