Mastering Procurement: Lessons from a Hectic Season for Shortening Response Times

The importance of adaptable teamwork and the long-term benefits of strategic planning for future demands in the dynamic world of procurement.
Juliet Fletcher

CEO at Writing is Easy

2 min read
An office working typing

These past few months have been a whirlwind of activity, haven’t they? Everywhere you look, agencies are racing against the clock to make the most of every dollar. It’s an absolute frenzy out there! And that’s not all—procurement offices are also stepping up their game by speeding up their response times.

Reclaiming Time in an Unforeseen Way

Imagine this – the deadline was set for the Juneteenth holiday, but then the SBA (Small Business Administration) decided to move it to the Friday before, effectively reclaiming three precious days. Quite the unexpected twist, right?

Invaluable Insights Amid the Hustle and Bustle

  • Your Secret Weapon: A prepared arsenal. Keeping a content library or a well-organized document with tried-and-true narratives that are constantly updated can be a real game-changer.
  • Ready Resumes for the Win: Having updated resumes on hand for your team eliminates those last-minute scrambles.
  • Showcasing Past Triumphs: Having an easily accessible collection of past performance citations can streamline the whole process.
  • Craft Your Path to Victory: Get your win themes and differentiators sorted out in advance.
  • A Picture is Worth a Thousand Words: Having graphics, callout boxes, and org charts at the ready, all current and easily editable, is a powerful advantage.
  • Visibility into Resources: Keep a close watch on your team’s availability, stagger vacations, and be open to supplementing your team with outside support.
  • Organized Docs, Smooth Process: Gather your insurance certifications, business documents, and other essentials well ahead of time.
  • Early Bird Gets the Worm: Pull together preliminary pricing, rates, and other crucial figures sooner rather than later to save yourself a headache down the road.

Practical Tips

  • Strength in Numbers: Don’t let one or two people bear the weight of it all. Teamwork makes the dream work!
  • All-In on the Must-Win: If something is a true must-win, treat it that way. Allocate your resources wisely.
  • Smart Investments: Pour your resources into securing victory, but remember, burning out your team won’t lead to long-term success.
  • Retain Your Aces: Exhausted teams eventually move on, and with them goes a wealth of knowledge and skills.
  • Learning from the Frenzy: When the winter slump hits in January and February, think back to this frenzy and prepare for the upcoming summer rush.

The drive to win can easily become a losing game, if you don’t manage your resources mindfully.


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