VisibleThread – Language Analysis Platform

Read this before you hire another Proposal Manager

2 min read

Evelyn Wolf

Unemployment in the US is the lowest it’s been since 1969 – over 50 years ago. The unemployment rate is currently 3.5% across the country, and within the Government industry, it’s even lower at 1.8%. It’s great news for the economy. And for employees, who now have more power than ever. But it presents some challenges for hiring a proposal manager. Not least, how to keep hold of the excellent employees in their company? And how to replace the ones that leave?

And the government contracting sector sees extra hiring challenges that are unique to the industry. The proposal/contract process is typically time and resource-heavy. Proposal / Bid Managers spend hours carrying out repetitive, manual tasks. Examples of these tasks include:

  • Creating a compliance matrix by hand.
  • Acronym checking.
  • Identifying gaps.
  • Aligning win themes.
  • Deleting or defining jargon.
  • Checking and comparing versions.
  • Ensuring the proposal uses a consistent tone of voice.
  • Editing, editing, editing.

And that’s just for starters. Proposal managers are busy. They can barely keep up with their growing workload, with 70 hour weeks not uncommon. They are stressed and crying out for help. The usual reaction from management? Put out another job advert. Keep hiring. But with 1.8% unemployment, this is no longer working. The hiring pool is shrinking.

There is another way

Einstein said that “If you always do what you always did, you will always get what you always got”. Sometimes we need to think creatively to change our situation. And if we want the edge over our competitors, we need to do something different. Challenge the status quo.

So here’s an alternative solution to our hiring dilemma. What if we focus not just on headcount, but also on improving and streamlining the proposal process?

There are solutions to help with this. VT Docs is document analysis software for proposal and contract teams. Its features include:

  • Shredding RFPs & creating Compliance Matrices in minutes
  • Checking for acronyms
  • Ensuring tone consistency across all teams and SMEs
  • Allowing you to easily compare drafts and versions, and spot mistakes